Thank you for choosing Claris Organizer. We're excited about this new release, and hope you will benefit from using it. This document provides some late-breaking information about the product plus several important tips that may make it easier for you to use Claris Organizer. You may wish to print this document to refer to after you have installed Claris Organizer.
POWER MACINTOSH NATIVE SUPPORT
Claris Organizer will now run in native mode on Power Macintosh computers. This will increase the speed with which it runs on Power Macintosh computers.
AUTOMATIC FILE SAVING
Claris Organizer automatically saves all changes you make. This capability is available in all releases 1.0v1,1.0v2 and 1.0v3. Even if your system crashes your information is fully protected.
CONTACT CARD PHONE DIALING
When switching between baud rates using the pop up menu in Preferences, you may need to reset your modem (turn it off then on again). With some modems, the dialog "The modem is not responding" appears after switching the baud rate and attempting to dial out. Resetting your modem will likely solve this problem and allow the modem to dial out correctly.
DIALING INTERNATIONAL NUMBERS
In the Contact Preferences, Claris Organizer now allows you to enter an International Prefix in addition to the US Long Distance Prefix. Organizer will automatically dial the International Prefix for phone numbers preceded by the plus sign ("+").
PERFORMANCE TIP--INCREASING MEMORY SIZE
As with any Macintosh program, you will experience faster performance if you increase your application memory size. This is especially true if you are importing large files or working with large files.
When importing a large file into Claris Organizer (over 1000 records) increasing the amount of memory set aside for Claris Organizer will reduce the time required for the import.
To change the amount of memory Claris Organizer uses:
1. If Claris Organizer is running, select Quit from the File menu to exit the application.
2. Open the Claris Organizer 1.0v3 folder and click the Claris Organizer icon once.
[If you click the icon twice, you start Claris Organizer. If that happens, choose Quit
from the File menu and try again.]
3. Choose Get Info from the File menu.
[You see the Claris Organizer Info window.]
4. Double-click the Preferred Size box.
[You see the size text highlighted in the box.]
5. Type a number to change the memory size.
[For a large import file, 1400-1600K will be enough.]
6. Close the information window.
After importing your data, you can save your file and repeat the above steps to set Claris Organizer memory back to 1200K.
IMPORTING INFORMATION FROM OTHER PIM PROGRAMS
Claris Organizer intelligently imports text files exported from other PIM products. To get the best results, follow the instructions below when exporting. Instructions are provided here for the following products:
• TOUCHBASE PRO 3.0-4.0
• DATEBOOK PRO 2.0-4.0
• Now Contact 1.0
• Now Up-To-Date 2.0
• DynoDex 3.0
• Meeting Maker 1.5
• Meeting Maker XP
• Address Book Plus 2.0
• DayMaker 2.0-3.0
• QUICKDEX.
TOUCHBASE PRO 3.0 and 4.0:
1. Open your file in TouchBase Pro.
2. Choose Export from the File menu.
3. Click the 'Append All' button.
4. Choose 'TouchBase Pro' from the Field and Contact popups.
5. When the dialog matches the graphic below, click OK and save the file with a name. Note: TouchBase Pro 4.0 has more fields than TouchBase Pro 3.0 so the export fields listed on the right will be different.
Open Claris Organizer and choose Import. Locate the export file you created in step 5 above. See the Claris Organizer Users Guide for importing the file.
(The export dialog in TouchBase Pro should look like this)
DATEBOOK PRO 2.0-4.0
1. Open your file in DateBook Pro.
2. Click on the List icon to show a list of your items.
3. In DateBook Pro 2.0 choose 'Show All' from the 'Calendar' menu, in 4.0 choose 'Show All' from the 'List' menu.
4. Choose 'Export' from the 'File' menu.
5. Click the 'Append' button 11 times until your screen appears as the graphic below.
6. Choose 'DateBook Pro' from the Field and Record popups.
7. When your dialog matches the graphic below, click OK and save the file with a name. Note in DateBook Pro 4.0 The field 'Group' will be 'Keywords' and the field 'Category' will be 'Project.'
Open Claris Organizer and choose Import. Locate the export file you created in step 7 above. See the Claris Organizer Users Guide for importing the file.
Also note that DateBook Pro does NOT export its banners. You will need to create those as Events in Claris Organizer after you import.
(The export dialog in DateBook Pro should look like this)
NOW CONTACT 1.0
1. Open your file in Now Contact.
2. Choose 'Find All' in the 'Contact' menu.
3. Choose 'Export To Text File…' in the 'File' menu.
4. The dialog should appear as the picture below.
5. When the dialog matches the graphic below, click Export and save the file with a name.
Open Claris Organizer and choose Import. Locate the export file you created in step 5 above. See the Claris Organizer Users Guide for importing the file.
(The export dialog in Now Contact should look like this)
NOW-UP-TO-DATE 2.0
1. Open your file in Now-Up-To-Date.
2. Choose 'Export To Text File…' in the 'File' menu.
3. Choose 'Calendar Archive' from the 'Export Template' popup.
4. Check the 'Undated To-Dos' check box.
5. You may need to modify the dates next to the 'Dated:' check box to get all the appointments you want to export. Only appointments that fall between those dates will be exported.
6. Checking the 'Banners & Notes within months' is optional because Now-Up-To-Date does not export the appropriate information for these. Hence, all notes and banners for a given month will be displayed on the first day of that month in Claris Organizer.
7. When the dialog matches the graphic below, click OK and save the file with a name.
Open Claris Organizer and choose Import. Locate the export file you created in step 7 above. See the Claris Organizer Users Guide for importing the file.
(The export dialog in Now-Up-To-Date should look like this)
DYNODEX 3.0.
1. Open your file in DynoDex.
2. Choose 'Export' in the 'File' menu.
3. Click the 'Select All' button.
4. Click the 'Add' button.
5. Check the 'Two Address Fields' check box.
6. Choose the 'Tab' radio button.
7. When the dialog matches the graphic below, click OK and save the file with a name.
Open Claris Organizer and choose Import. Locate the export file you created in step 7 above. See the Claris Organizer Users Guide for importing the file.
(The export dialog in DynoDex should look like this)
MEETING MAKER 1.5
1. Open Meeting Maker.
2. Choose 'Export Calendar' from the 'Meeting Maker' menu.
3. Choose 'Text File' from the 'Format' popup.
4. Choose the dates between which you want all appointments exported.
5. When the dialog matches the graphic below, click OK and save the file with a name.
Open Claris Organizer and choose Import. Locate the export file you created in step 5 above. See the Claris Organizer Users Guide for importing the file.
(The export dialog in Meeting Maker 1.5 should look like this)
MEETING MAKER XP
1. Open Meeting Maker XP.
2. Choose 'Export Calendar' from the 'Meeting Maker' menu.
3. Choose 'Text File (1.5 Compatible)' from the 'Type of export' popup.
4. Choose the dates between which you want all appointments exported.
5. When the dialog matches the graphic below, click OK and save the file with a name.
Open Claris Organizer and choose Import. Locate the export file you created in step 5 above. See the Claris Organizer Users Guide for importing the file.
(The export dialog in Meeting Maker XP should look like this)
ADDRESS BOOK PLUS 2.0
1. Open your file in AddressBook Plus.
2. Choose 'Export' in the 'File' menu.
3. Choose 'Text File Export' form the 'File format' popup.
4. If you have never changed any options here, you can click OK at this time. If you have changed format options in the past, click the 'Format' button. Make sure ALL check boxes are unchecked except for 'Convert carriage returns to' which should be checked. Next to that check box should be the paragraph symbol '¶', which you can type by holding the option key down and typing the number seven. 'Tab Delimited Text' should be chosen from the 'Export file type' popup. 'Short name' should be chosen from the 'Phone code format' popup.
5. When the dialog matches the graphic below, click Save to save the file with a name.
Open Claris Organizer and choose Import. Locate the export file you created in step 5 above. See the Claris Organizer Users Guide for importing the file.
(The export dialog in AddressBook Plus should look like this)
DAYMAKER 2.0-3.0
1. Open your file in DayMaker.
2. Choose 'Export' from the 'File' menu.
3. Choose 'DayMaker' from the Field and Record Delimiter popups.
4. Choose the 'Calendar Items Only' radio button.
5. When the dialog matches the graphic below, click Export and save the file with a name.
6. After you click Export, you will be presented with the dialog below.
7. Double click on each item in the Export fields list until the dialog matches the graphic below.
8. When the dialog matches the graphic below, click Save to save the file with a name.
Open Claris Organizer and choose Import. Locate the export file you created in step 8 above. See the Claris Organizer Users Guide for importing the file.
(The export dialog in DayMaker should look like this)
QUICKDEX
You do not need to export from QuickDex. Just open Claris Organizer and choose Import. Select your QuickDex file in the file dialog. Make sure 'QuickDex' is chosen in both the Field and Delimeter popup menus.
